Executive Assistant II

Company: Inovalon
Location: Bowie
Posted on: June 24, 2022

Job Description:

Inovalon is seeking a very highly qualified Executive Assistant to support senior members of our executive leadership team. The ideal professional will be able to perform specialized and/or technical administrative work and coordinate and perform a full range of advanced level, confidential and complex administrative duties for Inovalon's leaders as they create a footprint in the industry through hard work, high energy, and innovative thinking.

Inovalon is a leading technology company that combines advanced cloud-based data analytics and data-driven intervention platforms to achieve meaningful insight and impact in clinical and quality outcomes, utilization, and financial performance across the healthcare landscape. Inovalon's unique achievement of value is delivered through the effective progression of Turning Data into Insight, and Insight into Action.

Duties and Responsibilities:

* Supports multiple Executives by handling telephone calls, maintaining complex calendars with a high volume of meeting requests and meeting coordination and support, confidential document management of both electronic and hard copy records, communications, travel arrangements, and monthly expense reconciliation;
* Proactively review email communications and other requests within the business identifying and prioritizing actions requiring the Executive leader's attention and or responses with highlighted timeframes and deliverables; as a delegate, may respond on behalf of the Executive within the prescribed parameters;
* Continually identifies opportunities to streamline functional activities while enabling the Executive to focus on strategic and business initiatives rather than functional logistics;
* Anticipates needs and works ahead of Executives and their team to keep them on point;
* Creates, formats, reviews, and proofreads project documents, including correspondence, memos, emails, presentations and spreadsheets for completeness and accuracy;
* Participates in project teams and committees and provides project support as needed;
* Organizes and coordinates project meetings as requested and attends selected project meetings, collecting action items and distributing documents as directed by Executive;
* Provides additional support to Executives as needed including, but not limited to, the following:
* Arranges moderately complex domestic and international travel plans and creates detailed itineraries;
* Prepares documents and materials for various meetings, including assisting with organizational reviews;
* Coordinates large scale meetings, events, and communication sessions;
* Collaborates with administrative team to ensure coordination of executive/administrative support.
* Complies with all security policies and procedures;
* Maintain compliance with Inovalon's policies, procedures and mission statement;
* Adhere to all confidentiality and HIPAA requirements as outlined within Inovalon's Operating Policies and Procedures in all ways and at all times with respect to any aspect of the data handled or services rendered in the undertaking of the position; and
* Fulfill those responsibilities and/or duties that may be reasonably provided by Inovalon for the purpose of achieving operational and financial success of the Employer.

Job Requirements:

* 5 years of progressive experience as an Administrative/Executive Assistant for C-Level Management or other Executive Leaders;
* Strong calendar management skills including the ability to schedule moderately complex executive meetings utilizing Microsoft Outlook and internal software;
* Strong organizational, time management, and written/oral communication skills;
* Robust computer skills and experience with Microsoft Office Suite;
* Experience participating in senior level meetings, taking notes and/or minutes, interpreting, drafting and distributing (pending approval) correspondence; and
* Ability to build and maintain internal and external business relationships.

Education:

* Associate degree and/or an equivalent combination of education and work experience

Physical Demands and Work Environment:

* Sedentary work (i.e., sitting for long periods of time) exerting up to 35 pounds of force occasionally and/or negligible amount of force;
* Occasional need to lift, carry, push, pull or otherwise move objects and repetitive motions;
* Subject to inside environmental conditions; and
* Travel for this position will include less than 5% locally usually for training purposes.

By embracing diversity, equity and inclusion we enhance our work environment and drive business success. Inovalon strives to reflect the diversity of the communities where we operate and of our clients and everyone whom we serve. We endeavor to create a culture of inclusion in which our associates feel empowered to bring their full, authentic selves to work and pursue their professional goals in an equitable setting. We understand that by fostering this type of culture, and welcoming different perspectives, we generate innovation and growth.

Inovalon is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirement.

The Company maintains a drug free work environment for all of its associates, which includes employees, contractors and vendors. It is unlawful for associates to manufacture, sell, distribute, dispense, possess or use any controlled substance or marijuana in the workplace and doing so will result in disciplinary action, up to and including termination of employment or the contracted relationship.

Consistent with our safety protocols, the company will require a vaccination attestation for fully office-based and hybrid (office/remote) positions. Positions designated as fully remote are exempt from the attestation requirement unless and until such time as an in-office presence is required. These requirements are subject to change as legal and business needs dictate.

Keywords: Inovalon, Bowie , Executive Assistant II, Other , Bowie, Maryland