Executive Assistant II
Company: Inovalon
Location: Bowie
Posted on: June 24, 2022
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Job Description:
Inovalon is seeking a very highly qualified Executive Assistant
to support senior members of our executive leadership team. The
ideal professional will be able to perform specialized and/or
technical administrative work and coordinate and perform a full
range of advanced level, confidential and complex administrative
duties for Inovalon's leaders as they create a footprint in the
industry through hard work, high energy, and innovative
thinking.
Inovalon is a leading technology company that combines advanced
cloud-based data analytics and data-driven intervention platforms
to achieve meaningful insight and impact in clinical and quality
outcomes, utilization, and financial performance across the
healthcare landscape. Inovalon's unique achievement of value is
delivered through the effective progression of Turning Data into
Insight, and Insight into Action.
Duties and Responsibilities:
* Supports multiple Executives by handling telephone calls,
maintaining complex calendars with a high volume of meeting
requests and meeting coordination and support, confidential
document management of both electronic and hard copy records,
communications, travel arrangements, and monthly expense
reconciliation;
* Proactively review email communications and other requests within
the business identifying and prioritizing actions requiring the
Executive leader's attention and or responses with highlighted
timeframes and deliverables; as a delegate, may respond on behalf
of the Executive within the prescribed parameters;
* Continually identifies opportunities to streamline functional
activities while enabling the Executive to focus on strategic and
business initiatives rather than functional logistics;
* Anticipates needs and works ahead of Executives and their team to
keep them on point;
* Creates, formats, reviews, and proofreads project documents,
including correspondence, memos, emails, presentations and
spreadsheets for completeness and accuracy;
* Participates in project teams and committees and provides project
support as needed;
* Organizes and coordinates project meetings as requested and
attends selected project meetings, collecting action items and
distributing documents as directed by Executive;
* Provides additional support to Executives as needed including,
but not limited to, the following:
* Arranges moderately complex domestic and international travel
plans and creates detailed itineraries;
* Prepares documents and materials for various meetings, including
assisting with organizational reviews;
* Coordinates large scale meetings, events, and communication
sessions;
* Collaborates with administrative team to ensure coordination of
executive/administrative support.
* Complies with all security policies and procedures;
* Maintain compliance with Inovalon's policies, procedures and
mission statement;
* Adhere to all confidentiality and HIPAA requirements as outlined
within Inovalon's Operating Policies and Procedures in all ways and
at all times with respect to any aspect of the data handled or
services rendered in the undertaking of the position; and
* Fulfill those responsibilities and/or duties that may be
reasonably provided by Inovalon for the purpose of achieving
operational and financial success of the Employer.
Job Requirements:
* 5 years of progressive experience as an Administrative/Executive
Assistant for C-Level Management or other Executive Leaders;
* Strong calendar management skills including the ability to
schedule moderately complex executive meetings utilizing Microsoft
Outlook and internal software;
* Strong organizational, time management, and written/oral
communication skills;
* Robust computer skills and experience with Microsoft Office
Suite;
* Experience participating in senior level meetings, taking notes
and/or minutes, interpreting, drafting and distributing (pending
approval) correspondence; and
* Ability to build and maintain internal and external business
relationships.
Education:
* Associate degree and/or an equivalent combination of education
and work experience
Physical Demands and Work Environment:
* Sedentary work (i.e., sitting for long periods of time) exerting
up to 35 pounds of force occasionally and/or negligible amount of
force;
* Occasional need to lift, carry, push, pull or otherwise move
objects and repetitive motions;
* Subject to inside environmental conditions; and
* Travel for this position will include less than 5% locally
usually for training purposes.
By embracing diversity, equity and inclusion we enhance our work
environment and drive business success. Inovalon strives to reflect
the diversity of the communities where we operate and of our
clients and everyone whom we serve. We endeavor to create a culture
of inclusion in which our associates feel empowered to bring their
full, authentic selves to work and pursue their professional goals
in an equitable setting. We understand that by fostering this type
of culture, and welcoming different perspectives, we generate
innovation and growth.
Inovalon is proud to be an equal opportunity workplace and is an
affirmative action employer. We are committed to equal employment
opportunity regardless of race, color, ancestry, religion, sex,
national origin, sexual orientation, age, citizenship, marital
status, disability, gender identity or Veteran status. We also
consider qualified applicants regardless of criminal histories,
consistent with legal requirement.
The Company maintains a drug free work environment for all of its
associates, which includes employees, contractors and vendors. It
is unlawful for associates to manufacture, sell, distribute,
dispense, possess or use any controlled substance or marijuana in
the workplace and doing so will result in disciplinary action, up
to and including termination of employment or the contracted
relationship.
Consistent with our safety protocols, the company will require a
vaccination attestation for fully office-based and hybrid
(office/remote) positions. Positions designated as fully remote are
exempt from the attestation requirement unless and until such time
as an in-office presence is required. These requirements are
subject to change as legal and business needs dictate.
Keywords: Inovalon, Bowie , Executive Assistant II, Other , Bowie, Maryland
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