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Project Coordinator

Company: InstallNET
Location: Bowie
Posted on: May 6, 2022

Job Description:

We are excited to announce a new opening for a full-time Project Coordinator to join our team.InstallNET is a professional services firm that offers Premium Project Management in the Commercial Furniture industry. Anyone interested in joining our team should expect a variety of fascinating challenges and learning opportunities. At InstallNET many of our core fundamentals focus on having a sense of urgency, sharing knowledge, and being curious, resourceful, creative, enthusiastic, passionate, and proactive.As a Project Coordinator, you are a key member of the team and will work closely with Project Managers to deliver legendary customer service to some of our largest clients and partners.Summary/ObjectiveThe Project Coordinator is responsible for the daily support of all jobs across all projects and positions. In the Project Coordinator role, you will ensure jobs are set up for success and milestones are met in a timely manner.Essential Project Coordinator FunctionsChampion The InstallNET Way.Be a mentor & Trainer - Everyone at InstallNET is responsible, both formally and informally, for the mentorship, growth, development, and training of fellow team members across the company.Project Coordination

  • Generates all storage quotes and updates recurring storage quotes in a timely manner
  • Processes POs for jobs, ensuring all information matches and is complete and ensuring the customer has not exceeded credit terms.
  • Proactively checks receivers and BOM to ensure all product arrives for team jobs
  • Ensures timely scheduling for all jobs
  • Requests appropriate COIs and inputs appropriate information and dates and follows-up as necessary
  • Maintains an accurate call date report and requests updates from team members to ensure accuracy
  • Understand and use website reports (NTI, Firm Schedule, Estimated Start Date, etc.).
  • Assists with the maintenance of the PPM and Punch compliance for the team and follows up as needed.Project Administration
    • Generate emailed quotes and follow up on outstanding quotes for the team.
    • Set job up for success by requesting and attaching appropriate documents to include: BOM, floor plans, blueprints.
    • Closeout jobs and ensure appropriate signatures and attachments have been received. Follow up on all missing information and prepare projects for invoicing.
    • Follow up on outdated Ship Dates per Need Product Report to determine the true shipping date or if the product arrived and ensure dates and ship to information remain accurate.
    • Provide follow-up support on all projects and punch items.
    • Understand and use website reports (NTI, Firm Schedule, Estimated Start Date, etc.).
    • Maintain PPM and Punch compliance for the team and follows up as needed.
    • Ensures Service Provider Evaluation has been completed and follows up with appropriate Project Manager to ensure accuracy.PM20.

      Competencies1. Technical Capacity.2. Communication Proficiency.3. Initiative.4. Multitasking.5. Thoroughness.Supervisory Responsibility No direct supervisory duties.Work Environment This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Position Type/Expected Hours of Work This position requires standard hours and rarely requires weekend work.Travel- 5% Some training may require out-of-the-area and overnight travel, varies on career path.Required Education and Experience
      • High school graduation, or equivalent.
      • At least two (2) years of experience in an office support environment especially in the area of scheduling and project management.Preferred Education and Experience
        • Bachelor's degree.
        • Two (2) years of experience supporting a team of project managers in a related field.Other Duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.EOEPI174939315

Keywords: InstallNET, Bowie , Project Coordinator, Other , Bowie, Maryland

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