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Administrative Assistant II - Fine & Perfoming Arts

Company: Bowie State University
Location: Bowie
Posted on: November 25, 2022

Job Description:

Job Posting Number :S309NEPosition Title:Administrative Assistant IIRegular or Contingent II:Regular (PIN)Desired Start Date:01/02/2023FLSA:Non-ExemptGrade/Range:$39,232-$51,966Open Date:11/11/2022Close Date:12/12/2022Open Until Filled:NoDuties and Responsibilities :--- Provides administrative support to the Chairperson and handles matter of a highly confidential and/or sensitive nature.--- Briefs Chairperson on matters which require immediate attention.--- Maintains open lines of communication with internal and external constituents on behalf of the Chairperson.--- Serves the Division's Budget Officer through monitoring the budgets. Prepares Budget Transfers, Expenditure Revenue Transfers, and provides expense inquiries for budgets as needed.--- Acts as intermediary for Chairperson, interacting with officials, students, faculty, and staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues.--- Assists the Chairperson with entering and updating courses in PeopleSoft system.--- Process quotes for merchandise through completions of Purchase Requisitions for submission to the Dean's Office and Procurement.--- Serves as a liaison for faculty in processing Overload and Adjunct Contracts, Teacher Schedules, Outside Employment Forms, Faculty Leave Report Forms, and Key Request Forms, etc.--- Process BSU VISA Credit Card Logs and Travel Expense Reimbursements for Chairperson--- Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed.--- Develops, implements, and maintains records and electronic filing system which meet department needs and satisfy requirements for retention of records and information security.--- Composes responses to routine inquiries in accordance with general instructions. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material to appropriate personnel.--- Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors.--- Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.--- Other related duties as assigned.Education:H.S. Diploma or GED required.Experience:Minimum three (3) years of experience providing administrative support.University and/or HBCU experience are highly desirable.Knowledge Skills and Abilities :General knowledge of and skill in the practical application of generally accepted office practices and procedures. Knowledge of the visual and performing arts, HBCUs, university and academic culture. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Use of Microsoft Office (Excel), Oracle, PeopleSoft and other databases, software and tools for university administration, class scheduling, budgets, etc.Conditions of Employment :Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2016 Word, Excel, and PowerPoint.Other :This is a union position.Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental, prescription, and life insurance, training and development, EAP; and as eligible generous leave package including sick/bereavement, annual, personal; and winter and spring breaks.Quick Link for Internal Postings:https://bowiestate.peopleadmin.com/postings/2511

Keywords: Bowie State University, Bowie , Administrative Assistant II - Fine & Perfoming Arts, Administration, Clerical , Bowie, Maryland

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