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Administrative Assistant II

Company: Bowie State University
Location: Bowie
Posted on: April 27, 2021

Job Description:

Job Posting Number: S182NEPosition Title: Administrative Assistant IIClass Title: Regular or Contingent II: Regular (PIN)Desired Start Date: FLSA: Non-ExemptSalary Range: Open Date: 04/09/2021Close Date: 04/25/2021Open Until Filled: NoDuties and Responsibilities: Assists in coordination of clerical work for the Nursing Department. Plans work flow of assigned clerical tasks or function. Works closely with chair on day-to-day flow and operation of the department. Supervises graduate and work-study students that will work in the department. Processes a variety of documents requiring knowledge of relevant departmental policies and procedures and interaction with others. Assembles, compiles, and edits data and records. Prepares worksheets, and reports. Monitors and maintains budgetary spreadsheets and reports within the departments. Works closely with chair on budget matters and monitors them. Identifies and resolves clerical processing problems. Recommends new or revised procedures. Receives and directs calls and visitors. Responds to moderately complex inquiries requiring research or interpretation of departmental policies and procedures. Makes referrals to professional staff or others as appropriate. Maintains manual and automated record-keeping and filing systems. Enters and retrieves data. Codes, sorts, and files documents and materials. Operates office equipment such as personal computers, calculators, facsimile machines, binding machines, laminators and photocopiers. Other duties or projects assigned by departmental chair for the operational function of the department. Specific duties and responsibilities may vary based upon departmental needs.Education: High School Diploma or GED required.Experience: Minimum of Three (3) years of administrative and clerical experience.Knowledge Skills and Abilities: General knowledge of office practices, procedures, and equipment; of grammar, spelling and punctuation. Skill in preparing reports; in operating manual and automated office equipment; in performing routine clerical tasks; in filing documents according to alphabetic and numeric sequences. Ability to plan and independently perform specialized clerical tasks; to understand and interpret department policies and procedures; to communicate effectively both orally and in writing; to follow oral and written instructions; to establish and maintain effective work relationships; to operate personal computers and assigned word processing and spreadsheet software.Conditions of Employment: Must meet the requirements for the position. Candidate must pass the skills assessment test required for position?. Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2016 Word, Excel, and PowerPoint. ?Other: This is a Union position.Posting Detail InformationSpecial Instructions to Applicant: Quick Link for Internal Postings: qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.PI133811999

Keywords: Bowie State University, Bowie , Administrative Assistant II, Administration, Clerical , Bowie, Maryland

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